| Installation
Notes Before
you start:
TalkiT should be installed on your applications server.
TalkiT will create a folder structure that will need to have read/write permissions for
all files in all folders. You may therefore decide that sharing the TalkiT Folder as a
mapped drive letter is the easiest method, however if you normally share ‘Program
Files” then you must ensure that you allocate read/write permissions to all of the
TalkiT folders and files.
The only file that Students need to see is TalkiT-P.
Once TalkiT is installed you must not alter or re-map the paths or TalkiT may not be able
to find it’s data files. See Install GuideQ.doc for more information
If you fail to set the permissions you will see the error message “The Microsoft Jet
database engine cannot open the file 'C:\ProgramFiles\TalkiT\Data\Users.mdb'. It is
already opened exclusively by another user, or you need permission to view its data”
This is Microsoft’s long-winded way of saying a file (in this case Users.mdb) is
read-only.
Step 1 (Installing the programs)
Install the programs from the CD. This will run automatically if Auto Insert Notification
is turned on. Otherwise run TalkiT.Exe from the CD.
Step 2 (Getting a list of Students names)
You then need to generate a Comma Separated Variable (CSV) file from your Student database
or SIMMS system.
This should contain a minimum of - First Name and Last Name, but it is strongly
recommended that you also include FormYear or Form Tutor, Gender and a login name as Full
Name. N.B. If Full Name is omitted it will be generated by TalkiT as First Name + Last
Name.
It is a good idea to include the names of the Tutors in this file, together with their
appropriate year group.
Copy this CSV file into the TalkiT Utilities\Data folder
Step 3 (Importing the Students names)
Run TalkiT User Exchange from the TalkiT Utilities folder and follow the on-screen
instructions to copy your CSV file to the TalkiT users database.
Use the split by Year or Tutor group if you want to separate the data into different
folders (recommended) N.B. you have to include Year or Tutor group information in the CSV
file o do this.
Make sure that you mark any Tutors in View Pupil DB as True; this will show as –1 in
the Tutor column. Also check that the number of Students/Tutors is correct.
Step 4 (Setting up the profiles or questionnaires)
Run TalkiT Setup from the TalkiT Utilities folder.
You will be asked to enter the name of your school.
N.B. You cannot proceed with the next step without a Profile Licence number to
unlock a number of profiles. Click on Add Licences and enter the number you have been
given. If you do not have a number then please ask your supplier for one.
The only option you will normally be concerned with is Create Profiles. There is a step by
step guide at the top of the screen to guide you through the process.
This process creates a copy of the master Schools set of questions for each Student with a
space for them to enter their scores.
If you have split your Students into Year or Tutor groups you will need to create profiles
for each group (folder) separately.
Step 5 Check that you can login to the programs
You can login to TalkiT-P and TalkiT-S using the default login name of Sysop with a
password of ‘password’ Sysop is reserved for technicians to test the system.
Check that each menu option displays a screen without an error message then exit the
screen.
Step 6 Make TalkiT-P available to Students
The only program the Students need to ‘see’ is TalkiT-P. Make sure that you
check you can login as a Student on a computer that a Student will use. This will do no
harm as long as you do not complete profile scoring (although this can be reset).
Step 7 Make TalkiT-S available to Tutors
The only program Tutors need to ‘see’ is TalkiT-S but you may optionally give
them access to TalkiT-P.
Notes
Printing – the default is to allow Students to print their own Graphs and Action
Plans if this is not desired then edit TalkiT-P.Ini and either add or edit the line under
[General] to read IndPrint=False.
Screen Size – the default screen size is set to assume 640*480.
If you want the program(s) to always be full screen then edit TalkiT-P.Ini (and optionally
TalkiT-S.Ini) and either add or edit the line under [WindowSize] to read MainForm=01245
01395 09495 03195Max (the numbers are unimportant only Max on the end causes the program
to run in full screen mode).
For further information see TalkiTSetup help topics F.A.Q. and System Overview.
If you encounter any problems please contact us.
We will always need you to send us a copy of the relevant error log. These are stored in
the same place as the associated program. In the case of TalkiT-P the error log name is
TalkiT-PERROR.LOG.
Installation hints
The following three points have caused the most difficulty for people.
1) The software must be installed on the applications server and ALL TalkiT folders and
sub-folders must have read/write permissions
2) Check (in Excel) that the CSV file created by SIMMS has a heading for each column of
data and match Tutor to FormTutor (Not Tutor) version 2.1.3 or earlier
3) Ensure that the Pupil database is Split using 'Split Users'. Even if you do not want to
split it (into Tutor or Year Groups) you MUST use the 'No Split' option and 'Copy Now'
button.
N.B. It is always difficult to know the competence level of the technicians and the
installation instructions are intended as a quick guide as this was what most busy
technicians have requested.
Further information about the set-up and operation of the program is contained in the help
files.
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